Key essential ways for developing effective presentation skills

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Delivering a presentation can be difficult, exciting, energy-draining, fun, or all four together. The ability to give a persuasive presentation is a tremendous career booster for a person. For many individuals the first important presentation they deliver might be to the selection committee. It might be labelled as a “job interview” but it’s really a presentation. Success rides on their presentation outshining the competition. Presentation can be defined as a formal event characterized by teamwork and use of audio-visual aids. A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team. To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. The main purpose of presentation is to give information, to persuade the audience to act and to create goodwill. A good presentation should have a good subject matter, should match with the objective, should best fit the audience, and should be well organized. Some of the key essential points that a person must kept in mind before giving a presentation are:

1.Preparation is the most important thing you can do before a presentation in order to do a good job during the presentation. The speaker must plan how to begin the presentation, what to speak in the middle of presentation and how to end the presentation without losing audience interests at any point of time.
2.Rehearse and practice the presentation. This will help the speaker to be more confident and self-assured. The more the speaker rehearses the better the presentation turns to be. Communicate ideas and facts verbally in a clear and organized way. Adjusts style, tone, and level of verbal communication to fit the audience and situation.
3.A detailed audience analysis must be made before the presentation, i.e., an analysis of the needs, age, educational background, language, and culture of the target audience. Their body language instantly gives the speaker the required feedback.
4.A good presentation should be concise and focused on the topic and should have the potential to convey the required information. It should not move off-track.
5.To communicate the desired information, the speaker should use more of visual aids such as transparencies, diagrams, pictures, charts, etc. Each transparency or slide should contain limited and essential information only and no slide should be kept on for a longer time. Organize all the visuals for making a logical and sound presentation.
6.The speaker should encourage more questions from the audience. He should be honest enough to answer those questions. If any biased question is put forth by the audience, rearticulate it before answering. Summarise the presentation at the end and give final comments.

Business leaders and managers are often expected to present their message with confidence and clarity to staff, clients, partners, investors and sometimes the public. Thus developing good presentation skills is as important as gaining relevant experience in a business organization. Experience develops one’s wisdom, strengthens one’s knowledge, but in order to make it obvious, there is a need for powerful presentation. Visit www.asiapacific.edu for details.

A Holistic Approach to Education is the Boon for Management Professionals

_mg_5181Most often you find students complaining about the number of subjects they are taught in MBA courses. The students argue that if they want to make their career in Marketing then what is use of studying finance. This argument holds only till you consider subjects as silos with no connection to each other. The moment you look at the bigger picture you realize the underlying interdependence of all these subjects in the strategic decision making of the organizations.

These PGMD Degree courses are there to prepare students for employment in holistic way. The study of different subjects and preparation for different jobs require attention to different things. The job details of their choice of career are mostly unknown at the time of study. Indeed, students may not know the use of some of these subjects until several years later in their career as a management professional. The knowledge imparted during the course equips them with the tools to understand & analyse the situation better and prepare befitting responses to them.  Thus, the relevance of courses, taught in MBA program, to later working life for many graduates will lie in the realm of generic and transferable skills rather than specific competencies needed for a first job after getting the degree. The competences are not unimportant but the graduate’s employers are generally much better equipped to provide them than a best PGDM institutes. So the role of the educational institute is to ensure that the graduate acquires the necessary skills which facilitate the learning of competencies later on.

rankkkHigher education is about preparation for whole working life, not for a specific job in the first couple of years after graduation. Graduates who have studied the more academic subjects will require a longer transition period into employment than those who have studied more vocational degrees. Work experience prior to the course or alongside, as part of study, can help in this transition of the student. The emergence of graduates from higher education without any employment experiences is neither in their own nor in their employers’ interests. That is one of the reasons PGDM colleges have mandatory summer internship program for students at the end of the first year of education. In this the students work with companies and try to experience the corporate culture and working style which can help in transition from raw talent in to skilled professional. The transition may well entail further training in a professional field, which either the employer or an educational institution may provide. The short term projects are also incorporated as the additional assignments at some B-schools for this purpose. They give students a flavor of working in different set-ups and different problems.

institute-2Higher education is for the long term. Universities, employers and students should realize that the course curriculum designed in PGDM colleges are there to transform them for life. All types of graduates are likely to change their jobs several times over their working lives and a holistic approach to education will help them in achieving them the milestones of success.

 

 

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A Holistic Approach to Education is the Boon for Management Professionals

new_1Most often you find students complaining about the number of subjects they are taught in MBA courses. The students argue that if they want to make their career in Marketing then what is use of studying finance. This argument holds only till you consider subjects as silos with no connection to each other. The moment you look at the bigger picture you realize the underlying interdependence of all these subjects in the strategic decision making of the organizations.

These PGMD Degree courses are there to prepare students for employment in holistic way. The study of different subjects and preparation for different jobs require attention to different things. The job details of their choice of career are mostly unknown at the time of study. Indeed, students may not know the use of some of these subjects until several years later in their career as a management professional. The knowledge imparted during the course equips them with the tools to understand & analyse the situation better and prepare befitting responses to them.  Thus, the relevance of courses, taught in MBA program, to later working life for many graduates will lie in the realm of generic and transferable skills rather than specific competencies needed for a first job after getting the degree. The competences are not unimportant but the graduate’s employers are generally much better equipped to provide them than a best PGDM institutes. So the role of the educational institute is to ensure that the graduate acquires the necessary skills which facilitate the learning of competencies later on.

institute-2Higher education is about preparation for whole working life, not for a specific job in the first couple of years after graduation. Graduates who have studied the more academic subjects will require a longer transition period into employment than those who have studied more vocational degrees. Work experience prior to the course or alongside, as part of study, can help in this transition of the student. The emergence of graduates from higher education without any employment experiences is neither in their own nor in their employers’ interests. That is one of the reasons PGDM colleges have mandatory summer internship program for students at the end of the first year of education. In this the students work with companies and try to experience the corporate culture and working style which can help in transition from raw talent in to skilled professional. The transition may well entail further training in a professional field, which either the employer or an educational institution may provide. The short term projects are also incorporated as the additional assignments at some B-schools for this purpose. They give students a flavor of working in different set-ups and different problems.

Higher education is for the long term. Universities, employers and students should realise that the course curriculum designed in PGDM colleges are there to transform them for life. All types of graduates are likely to change their jobs several times over their working lives and a holistic approach to education will help them in achieving them the milestones of success.

Important Time Management Skills for College Students

Time Management is what we call life management. At college, students have a great deal of free time, and how they use it can make the difference between a student who struggles and one who succeeds. Also managing your time effectively is never an easy task. As a student, you have many new responsibilities and priorities, all of which compete for your time and attention.  Since we all get the same 24 hours in a day, why is it that some people achieve so much more with their time than others? The answer to this is good time management.

It’s important that a person should develop effective strategies for managing his/ her time to balance the conflicting demands of time for study, leisure, earning money and job hunting.

Planning is the key:  As much as you hate to admit it, making lists of things to do, taking the time to think and plan for the next day, the next week, the next month, is critical in taking control of your own time. Carry a pen and paper or organiser wherever you go. At the simplest level your reminder system could simply be to use your diary to write down the things you need to do, including appointments and deadlines.

Setting Goals: Set yourself specific and clearly defined goals, and make sure that these are realistic and achievable. Thereby setting SMART goals i.e. specific, measurable, achievable, realistic and time bound goals is important. To do this, you first need to examine your present situation and assess what goals are important to you and what action you need to take to achieve your target.

Prioritizing: It’s important to list the tasks you have to do in a day and to sort these in order of priority, and then to devote most time to the most important tasks. This avoids the natural tendency to concentrate on the simple, easy tasks and to allow too many interruptions to your work later.

Avoiding procrastination: Procrastination is one of the things that badly affect the productivity of an individual. It can result in wasting essential time and energy. It should be avoided at all costs. Also it could be a major problem in both your career and your personal life.

Don’t Try To Multi-task: Most of us feel that multitasking is an efficient way of getting things done but the truth is that we do better when we focus and concentrate on one thing. Multitasking hampers productivity and should be avoided to improve time management skills.

Good time management requires an important shift in focus from activities to results: being busy isn’t the same as being effective. Better time management can lead to improved concentration, better overall organization, and higher grades and, most importantly, it will also reduce individual’s level of stress.  Also by organizing your time more effectively, person will find the right balance between his/ or her leisure, rest and study time and the on top of that person will feel happier.

Written ability test: An important admission criteria for B-school

students-picsWritten ability test is gaining importance in the admission criteria of B-schools. It is a pen and paper test where a candidate is asked to write a short essay on either a current affairs topic or on any other issue where people usually have diverse points of view. While writing an essay for admission to a top B-school, the focus should be on the time. Here, the key will be to write as fast as possible in order to finish the essay. Don’t waste much time on thinking and planning the structure of the essay. Also it is important to develop the ability to think and articulate quickly. For B-school panelists, essays are tools to see how you structure your thoughts and produce them in the least amount of time. It gives the panel a valuable insight of your mind. Management schools use essay writing as a pre-interview yardstick to assess you on clarity, logic, focus, structure and argument. Few tips to crack written ability test successfully are:

(1) Expand knowledge base: The first and foremost step in preparing for any entrance exam or an interview is to expand your knowledge base. Know your subject well and keep yourself updated with the current affairs. This will give you substantial information to write on the topic given.

(2)Write frequently: In order to communicate the knowledge you have, you should improve your writing abilities. Writing frequently on some of the current affairs topic will not only boost your confidence, but will also help in improving your vocabulary and language.

(3)Structure your essay: Whether or not you have sufficient knowledge of the given topic, always remember to structure your essay to give it a logical flow. You are not expected to know everything, but by structuring your essay you will show the examiner that you are meticulous in your approach. Structuring the essay will reflect on the clarity of your thoughts, which is one of the important factors you will be assessed on.

(4)Make your writing interesting: By this we do not mean you should use exhaustive vocabulary or language that is difficult to understand. To make your essay interesting, give it a fresh perspective. Be specific and avoid predictable, generic and clichéd writing. Develop your main idea with a few facts, events, interesting observations and reasons.

(5)Manage your time: Remember, you are given very limited time to put down your thoughts. Spend the first few minutes on understanding the given topic and then structure your essay. Make sure you leave a couple of minutes at least at the end to review what you have written. Check for grammatical errors, punctuation’s, syntax, flow of thoughts and expressions used. Having said that, do not change too many things in the last minute. Make sure you present your essay in a legible and a good way.

In addition to written ability test, a person seeking admission for B-school also needs to prepare himself/herself for personal interview and group discussion, where he/she will be asked questions on current affairs along with knowledge of self.